Working on a Project Task

This is the 4th in the Productivity series, Projects, and tasks. Next, we will talk about systems and tools and then move into Notion. At this point, we have identified your values and purpose, your dreams and goals, and now your projects and tasks. These are related somewhat hierarchically. I think of values and purpose as the foundation that holds everything up. Then we have your dreams, which are someday maybe ideas. We get more specific with goals. They are time-constrained. It may take one or more years to accomplish them. For example, a goal might be graduating from college or earning a Ph.D. in a subject. The next layer contains the projects. Each project has a defined scope and time, one year or less.

 Projects related to a goal or to a part of your life where you don’t yet have goals. Webster defines projects as “an individual or collaborative enterprise that is carefully planned to achieve a particular aim.” Example for me, I was the project manager on a project to build a coal mine in southern New Mexico. This was an extensive project extending over many years. A smaller project from my list for this year is to settle my wife’s estate. For illustration,  I will list 4 of this year’s projects below.
 1. Settle my wife’s estate

  2. Build a website for my blogging, consulting and to create an on-line course.

  3. Complete a course on Building a Second Brain by Tiago Forte,

  4. Build a 2021 Budget after the transition to single living settles down.

 We define Tasks as ” an assigned piece of work often finished within a certain time.” Tasks are the next smaller layer above projects. In most instances, we make a project up of one or more tasks. We can assign multiple people to a project or task depending on the complexity. For example, if the project was to build a bridge across the Rio Grande River, we expect a lot of tasks involving many people with specialized skills. So companies turn to complicated automated project management systems to control everything. we will focus on projects and tasks of a more personal and smaller nature. I will add some tasks associated with each of my projects. These are examples to show you the variety that exists in tasks. Some are simple reminders, and some require more thought and time.

  1. Settle my wife’s estate
   *get papers notarized 
   *file papers and death certificate with insurance company
   *Decide how to use proceeds
   *Spread her ashes

  2. Build a website for my blogging, consulting and on-line course creation.
   *decide on website name
   *make sure it is available
   *select Host for WordPress site
   *build website using element or
   *set up MailChimp
   *Learn Site optimization process

  3. Complete a course on Building a Second Brain by Tiago Forte,
   *attend all web sessions
   * review technical tools for saving and linking notes
   *select tools I will use
   *Implement second brain using selected tools

  4. Build a 2021 Budget after the transition to single living settles down.
   *start capturing all transactions using Mint
   *Start saving each month’s transactions
   *starting with August’s monthly report build a draft budget
   *repeat each month through December
   * complete 2021 Budget and enter the budget in MINT

 From just these 4 examples from my project list and a small set of the tasks for each, you can see the difficulty of keeping track of everything. Then when you add in outside appointments, work tasks, work meetings, etc. You can see the need for some automated way to keep track of everything. In the next Productivity Blog, I will list the most popular tools that are available. It may seem like an impossible task to keep track of everything and get it done on time and in the right order. It isn’t and I’ll show you how.